Privacy Policy

Last updated: March 3, 2022

Overview

Your privacy is important to you and to us. So, we’ll protect the information you share with us. To protect your privacy, Poplar Estates Homeowners Association (PEHA) follows strict principles in accordance with worldwide practices for customer privacy and data protection.

• We won’t sell or give away your name, mail address, phone number, email address or any other information to anyone.
• We’ll use state-of-the-art security measures to protect your information from unauthorized users.

NOTICE

We will ask you when we need information that personally identifies you (personal information) or allows us to contact you. Generally, this information is requested when you create a user account on the site, join or renew your membership, or make a donation. We use your Personal Information for four primary purposes:

• To make the site easier for you to use by not having to enter information more than once.
• To help you quickly find services or information.
• To help us create content most relevant to you.
• To alert you to product upgrades, special offers, updated information and other new services from PEHA.

CONSENT

If you choose not to register or provide personal information, you can still use most of the PEHA site. But you will not be able to access areas that require registration.

If you decide to register, you will be able to select the kinds of information you want to receive from us by subscribing to various services, like our electronic newsletters. If you do not want us to communicate with you about other events or programs by email, postal mail, or telephone, you may select the option stating that you do not wish to receive marketing messages from PEHA.

ACCESS

We will provide you with the means to ensure that your personal information is correct and current. You may review and update this information at any time in your Account Settings. There, you can:

• View and edit personal information you have already given us.
• Tell us whether you want us to send you marketing information.
• Sign up for electronic newsletters.
• Once you register, you won’t need to do it again. Wherever you go on the PEHA site, your information stays with you.

SECURITY

PEHA has taken strong measures to protect the security of your personal information and to ensure that your choices for its intended use are honored. We take strong precautions to protect your data from loss, misuse, unauthorized access or disclosure, alteration, or destruction.

We guarantee your e-commerce transactions to be 100% safe and secure. When you place orders or access your personal account information, you’re utilizing secure server software SSL, which encrypts your personal information before it’s sent over the Internet. SSL is one of the safest encryption technologies available.

In addition, your transactions are guaranteed under the Fair Credit Billing Act. This Act states that your bank cannot hold you liable for more than $50.00 in fraudulent credit card charges. If your bank does hold you liable for $50.00 or less, we’ll cover your liability provided the unauthorized, fraudulent use of your credit card resulted through no fault of your own and from purchases made from us over our secure server. In the event of unauthorized use of your credit card, you must notify your credit card provider in accordance with its reporting rules and procedures.

PEHA strictly protects the security of your personal information and honors your choices for its intended use. We carefully protect your data from loss, misuse, unauthorized access or disclosure, alteration, or destruction.

Your personal information is never shared outside the organization without your permission, except under conditions explained above. Inside the company, data is stored in password-controlled servers with limited access. Your information may be stored and processed in the United States of America or any other country where PEHA, its subsidiaries, affiliates or agents are located.

You also have a significant role in protecting your information. No one can see or edit your personal information without knowing your username and password, so do not share these with others.

NOTICE TO PARENTS

Parents or guardians: we want to help you guard your children’s privacy. We encourage you to talk to your children about safe and responsible use of their Personal Information while using the Internet. The PEHA site does not publish content that is targeted to children.

ENFORCEMENT

If for some reason you believe PEHA has not adhered to these principles, please notify us by email at info@poplarestates.net, and we will do our best to determine and correct the problem promptly. Be certain the words Privacy Policy are in the Subject line.

WHAT WE DO WITH THE INFORMATION YOU SHARE

When you join us, you provide us with your contact information, including name and email address. We use this information to send you our regular newsletter, inform you of events sponsored by PEHA, and remind you of annual renewals of HOA dues. When you make a donation or renew your dues, we ask for your credit card number and billing address. We use this information only to bill you for the service(s) you order at that time.

PEHA will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on PEHA or the site; (b) protect and defend the rights or property of PEHA, and, (c) act in urgent circumstances to protect the personal safety of users of PEHA, its Websites, or the public.